--- title: Toodledo Blog description: The latest news on Toodledo. Stay up to date on what's happening within the Toodledo community. Introduction of new features and capabilities. --- [![toodledo\_logo (1)](https://blog.toodledo.com/hs-fs/hubfs/toodledo_logo%20(1).jpg?width=1000&height=162&name=toodledo_logo%20(1).jpg "toodledo_logo (1)")](https://www.toodledo.com) Open main menu Close main menu - [Home](https://www.toodledo.com/) - [Products](https://www.toodledo.com/) - [Pricing](https://www.toodledo.com/pricing.php) - [Blog](https://blog.toodledo.com/) - [Company](https://www.toodledo.com/info/contact.php) # Toodledo Blog Select Category basic project management software comparison customer success Email GTD Guest post Guides habits How We Built This Management Software Mobile Apps news Productivity Project Management Software Reminders Repeat Tasks Saved Searches Technology Tips and Stories Toodledo Toodledo Updates This is a search field with an auto-suggest feature attached. - There are no suggestions because the search field is empty. ![Guide to shared pipeline lists for small teams](https://blog.toodledo.com/hubfs/blog-featured-images/shared-pipeline-lists-guide-2026.png) [Productivity](https://blog.toodledo.com/tag/productivity) ### [Shared Pipeline Lists for Small Teams: A 2026 Guide](https://blog.toodledo.com/shared-pipeline-lists-for-small-teams-guide-2026) Nov 3, 2026, 10:53:57 AM Most small service teams already run pipelines, even if they do not call them that: new client inquiries, onboarding, documents requested, proposals out, invoices to chase. They usually live in a spreadsheet, an inbox folder or someone's memory. This guide shows how to run them as shared, customizable lists instead, with clearer workflows than a generic project-management tool and less overhead than a CRM. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/shared-pipeline-lists-for-small-teams-guide-2026) ![Best customizable team to-do list apps compared](https://blog.toodledo.com/hubfs/blog-featured-images/customizable-team-todo-apps-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best Customizable Team To-Do List Apps Compared (2026)](https://blog.toodledo.com/best-customizable-team-to-do-list-apps-compared-2026) Nov 3, 2026, 10:53:55 AM A to-do list stops being personal the moment a second person depends on it. From then on, collaboration depends less on chat and meetings than on whether the list itself can answer three questions: who owns this, what state is it in, and what is next. Customizable to-do lists are the tools that let a team add those answers to the list instead of asking for them in a status meeting. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-customizable-team-to-do-list-apps-compared-2026) ![Best task management software for advanced workflows compared](https://blog.toodledo.com/hubfs/blog-featured-images/advanced-workflow-task-software-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best Task Management Software for Advanced Workflows (2026)](https://blog.toodledo.com/best-task-management-software-for-advanced-workflows-2026) Nov 3, 2026, 10:53:53 AM Basic to-do apps work until the list holds more than one person's work, or more than about a hundred items. Then the questions change from "what do I need to do?" to "what is due this week for this client, who owns it, and what are we waiting on?" Answering those needs filtering, sorting and detailed attributes, which is where most small teams discover that advanced task software is also harder to adopt. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-task-management-software-for-advanced-workflows-2026) ![Calendar view showing both scheduled events and Toodledo tasks side by side](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [Toodledo + Calendar Sync: See Your Tasks and Events in One Place](https://blog.toodledo.com/toodledo-calendar-sync-tasks-events-one-place) Nov 3, 2026, 9:00:00 AM Your calendar shows when you're meeting with people. Your task list shows what you need to do. But neither one, by itself, answers the real question: given my meetings today, when am I going to do my actual work? [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/toodledo-calendar-sync-tasks-events-one-place) ![Team applying GTD principles with shared inboxes and clear next actions](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [GTD at Work: How Teams Use Getting Things Done Without the Chaos](https://blog.toodledo.com/gtd-at-work-teams-getting-things-done-without-chaos) Oct 29, 2026, 10:00:00 AM Getting Things Done was written for individuals, but its principles work even better at team scale — where the cost of unclear ownership, forgotten commitments, and disorganized communication multiplies with every person added. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/gtd-at-work-teams-getting-things-done-without-chaos) ![Two people working side by side at a table demonstrating body doubling for focus](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [The Body Doubling Effect: Why Working Alongside Others Helps You Focus](https://blog.toodledo.com/body-doubling-effect-working-alongside-others-focus) Oct 27, 2026, 10:00:00 AM You can't focus alone in your home office. But somehow, when you sit in a coffee shop — surrounded by strangers who have no idea what you're working on — you knock out three hours of focused work. Or you can't start your taxes alone, but when your partner sits across the table doing their own thing, you sail through them. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/body-doubling-effect-working-alongside-others-focus) ![Toodledo vs ClickUp comparison](https://blog.toodledo.com/hubfs/blog-featured-images/toodledo-vs-clickup-2026.png) ### [Toodledo vs ClickUp (2026): Which Fits a Small Team?](https://blog.toodledo.com/toodledo-vs-clickup) Oct 26, 2026, 11:52:09 AM **Short answer:** ClickUp is a full work-management platform with docs, whiteboards, Gantt charts, automations and custom fields. It is the better choice when a team needs project management and has someone to set it up and maintain it. Toodledo is a task manager with 14 built-in task attributes, saved searches, notes, outlines, lists and habits. It is the better choice for individuals and small teams who want a fast, structured to-do system that works on day one without configuration. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/toodledo-vs-clickup) ![Four-quadrant Eisenhower Matrix showing urgent-important task prioritization](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [The Eisenhower Matrix: How to Prioritize When Everything Feels Urgent](https://blog.toodledo.com/eisenhower-matrix-prioritize-when-everything-feels-urgent) Oct 22, 2026, 10:00:00 AM "What is important is seldom urgent, and what is urgent is seldom important." Dwight Eisenhower's observation became one of the most useful frameworks in productivity: the Eisenhower Matrix. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/eisenhower-matrix-prioritize-when-everything-feels-urgent) ![Person confidently declining a request while protecting their focused task list](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [How to Stop Overcommitting: The Art of Saying No to Low-Priority Tasks](https://blog.toodledo.com/stop-overcommitting-art-of-saying-no) Oct 20, 2026, 10:00:00 AM You said yes to the committee. Yes to the extra project. Yes to "just a quick review." Yes to covering for a colleague. Now your task list has 47 items, your calendar has no open blocks, and the work that actually matters is getting squeezed into late nights and weekends. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/stop-overcommitting-art-of-saying-no) ![Toodledo comparison card](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-contact-pipeline-list-software-2026.png) ### [Best Contact and Pipeline List Software Compared (2026)](https://blog.toodledo.com/best-contact-and-pipeline-list-software-compared-2026) Oct 19, 2026, 1:26:03 PM Most small service teams do not need a CRM. They need a shared list: the prospects they are talking to, the clients they are onboarding, the referrals they owe a call, and the stage each one is at. The question is which kind of list management software fits a shared pipeline for a team of three to fifteen people, where nobody has the time to administer a sales system. This guide compares the main options, from task-list tools to lightweight CRMs to database builders, with the decision criteria that matter for small teams. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-contact-and-pipeline-list-software-compared-2026) [1](https://blog.toodledo.com) [2](https://blog.toodledo.com/page/2) [3](https://blog.toodledo.com/page/3) [4](https://blog.toodledo.com/page/4) [5](https://blog.toodledo.com/page/5) ### Let's stay in touch! [Follow us on Facebook](https://www.facebook.com/Toodledo/) [Follow us on LinkedIn](https://www.linkedin.com/company/toodledo) [Follow us on Twitter](https://twitter.com/toodledo)