--- title: Toodledo Blog description: The latest news on Toodledo. Stay up to date on what's happening within the Toodledo community. Introduction of new features and capabilities. --- [![toodledo\_logo (1)](https://blog.toodledo.com/hs-fs/hubfs/toodledo_logo%20(1).jpg?width=1000&height=162&name=toodledo_logo%20(1).jpg "toodledo_logo (1)")](https://www.toodledo.com) Open main menu Close main menu - [Home](https://www.toodledo.com/) - [Products](https://www.toodledo.com/) - [Pricing](https://www.toodledo.com/pricing.php) - [Blog](https://blog.toodledo.com/) - [Company](https://www.toodledo.com/info/contact.php) # Toodledo Blog Select Category basic project management software comparison customer success Email GTD Guest post Guides habits How We Built This Management Software Mobile Apps news Productivity Project Management Software Reminders Technology Tips and Stories Toodledo Toodledo Updates This is a search field with an auto-suggest feature attached. - There are no suggestions because the search field is empty. ![GTD workflow diagram showing the relationship between contexts and projects](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [Contexts vs. Projects: Organizing Your GTD System for Maximum Flow](https://blog.toodledo.com/gtd-contexts-vs-projects-organizing-maximum-flow) Oct 8, 2026, 10:00:00 AM In Getting Things Done, David Allen uses two organizing dimensions that trip up almost every beginner: contexts and projects. They sound similar — both are ways of grouping tasks — but they serve completely different purposes. Understanding the difference is what separates a GTD system that flows from one that feels like overhead. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/gtd-contexts-vs-projects-organizing-maximum-flow) ![A beginner's guide to ADHD-friendly team task tools](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-adhd-friendly-team-task-tools.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [Guides](https://blog.toodledo.com/tag/guides) ### [A Beginner's Guide to ADHD-Friendly Team Task Tools](https://blog.toodledo.com/a-beginners-guide-to-adhd-friendly-team-task-tools) Oct 8, 2026, 9:00:37 AM Roughly one in twenty adults has ADHD, which means almost every small team has at least one person whose brain handles tasks differently: strong in bursts, easily derailed by a flat list of 80 items, prone to losing the thread between "I'll do that" and the due date. Most task tools are designed as if everyone on the team processes work the same way. This guide explains why basic task management tools fail small teams with ADHD-related workflow needs, what an ADHD-friendly team task tool actually does, and how the common options compare. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/a-beginners-guide-to-adhd-friendly-team-task-tools) ![Best team productivity platforms for small firms in 2026 - six decision criteria and seven platforms compared](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-team-productivity-platforms-small-firms-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best Team Productivity Platforms for Small Firms (2026)](https://blog.toodledo.com/best-team-productivity-platforms-for-small-firms-2026) Oct 8, 2026, 9:00:30 AM "Team productivity platform" is a vague label that covers everything from a shared to-do list to an all-in-one suite with chat, docs and dashboards. For a small US service firm, an accounting practice, a law office, a consultancy of 5 to 50 people, the question is not which platform has the most features. It is which one your team will still be using in six months, with the client work actually inside it. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-team-productivity-platforms-for-small-firms-2026) ![Best small team task apps beyond basic to-do lists - why basic tools stop working and what to use instead](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-small-team-task-apps-beyond-basic-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best Small Team Task Apps Beyond Basic To-Do Lists (2026)](https://blog.toodledo.com/best-small-team-task-apps-beyond-basic-to-do-lists-2026) Oct 6, 2026, 4:56:30 PM Every small team starts with a basic to-do list. It works for a while. Then someone asks "where are the notes from that client call?", someone else is tracking a weekly checklist in a separate app, and the project plan lives in a Google Doc that was last edited six weeks ago. The to-do list is still there, but it is no longer where the work actually happens. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-small-team-task-apps-beyond-basic-to-do-lists-2026) ![Best apps for shared task lists and outlines in 2026 - 7 apps compared for teams](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-apps-shared-task-lists-outlines-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best Apps for Shared Task Lists and Outlines (2026)](https://blog.toodledo.com/best-apps-for-shared-task-lists-and-outlines-2026) Oct 6, 2026, 4:55:21 PM Most task apps are built around one person's list. The moment a second person needs to see it, add to it, or reorganize it, the cracks show. Shared task lists get out of sync, outlines live in a separate doc nobody updates, and the "single source of truth" turns into three Slack threads and a spreadsheet. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-apps-for-shared-task-lists-and-outlines-2026) ![Clock with blurred numbers representing time blindness alongside a clear task list](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [Time Blindness and Task Management: A Practical Guide](https://blog.toodledo.com/time-blindness-task-management-practical-guide) Oct 6, 2026, 10:00:00 AM You sit down to "quickly" check email. An hour disappears. You have a meeting at 2 PM and you're certain it's only noon — but it's 1:52. You estimate a task will take 20 minutes; it takes two hours. Every time. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/time-blindness-task-management-practical-guide) [Productivity,](https://blog.toodledo.com/tag/productivity) [Guides](https://blog.toodledo.com/tag/guides) ### [Accounting Firm Workflow Templates: Build Your Library During Extension Season, Not During January](https://blog.toodledo.com/accounting-firm-workflow-templates-build-your-library-during-extension-season-not-during-january) Oct 1, 2026, 2:42:08 PM Every managing partner has had this conversation in February. A senior associate is out for a week, and suddenly nobody can tell you where three of her clients stand. The work is happening. It's just happening inside one person's head, in her inbox, and in a spreadsheet she never shared. [Hasnain Khimji](https://blog.toodledo.com/author/hasnain-khimji) [Read More](https://blog.toodledo.com/accounting-firm-workflow-templates-build-your-library-during-extension-season-not-during-january) [Productivity,](https://blog.toodledo.com/tag/productivity) [Guides](https://blog.toodledo.com/tag/guides) ### [The 51 Working Days After October 15 Are the Most Valuable of Your Year](https://blog.toodledo.com/the-51-working-days-after-october-15-are-the-most-valuable-of-your-year) Oct 1, 2026, 2:40:26 PM October 15 falls on a Thursday this year. By Friday afternoon your firm will be doing the thing every firm does on that Friday — ordering food in, sending the email that says *thank you, genuinely, go home* — and somebody will say some version of "now we can breathe." [Hasnain Khimji](https://blog.toodledo.com/author/hasnain-khimji) [Read More](https://blog.toodledo.com/the-51-working-days-after-october-15-are-the-most-valuable-of-your-year) ![Split screen showing chaotic multitasking versus calm focused single-tasking](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [Why Multitasking Is Killing Your Productivity (and What to Do Instead)](https://blog.toodledo.com/why-multitasking-killing-productivity-what-to-do-instead) Oct 1, 2026, 10:00:00 AM You're answering an email while listening to a conference call while glancing at a spreadsheet while a Slack notification blinks in the corner. You feel busy. You feel productive. You're neither. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/why-multitasking-killing-productivity-what-to-do-instead) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best To-Do List Software for Complex Workflows (2026)](https://blog.toodledo.com/best-to-do-list-software-for-complex-workflows-2026) Sep 29, 2026, 11:31:46 AM ## Why Complex Workflows Need More Than a Simple To-Do List Some projects have straightforward task lists. Others have tasks that branch into subtasks, repeat on custom schedules, depend on other work being finished first, and need to be filtered a dozen different ways depending on who is looking. If your workflow falls into the second category, most to-do list apps will hold you back. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-to-do-list-software-for-complex-workflows-2026) [1](https://blog.toodledo.com) [2](https://blog.toodledo.com/page/2) [3](https://blog.toodledo.com/page/3) [4](https://blog.toodledo.com/page/4) [5](https://blog.toodledo.com/page/5) ### Let's stay in touch! [Follow us on Facebook](https://www.facebook.com/Toodledo/) [Follow us on LinkedIn](https://www.linkedin.com/company/toodledo) [Follow us on Twitter](https://twitter.com/toodledo)