--- title: Toodledo Blog description: The latest news on Toodledo. Stay up to date on what's happening within the Toodledo community. Introduction of new features and capabilities. --- [![toodledo\_logo (1)](https://blog.toodledo.com/hs-fs/hubfs/toodledo_logo%20(1).jpg?width=1000&height=162&name=toodledo_logo%20(1).jpg "toodledo_logo (1)")](https://www.toodledo.com) Open main menu Close main menu - [Home](https://www.toodledo.com/) - [Products](https://www.toodledo.com/) - [Pricing](https://www.toodledo.com/pricing.php) - [Blog](https://blog.toodledo.com/) - [Company](https://www.toodledo.com/info/contact.php) # Toodledo Blog Select Category basic project management software comparison customer success Email GTD Guest post Guides habits How We Built This Management Software Mobile Apps news Productivity Project Management Software Reminders Repeat Tasks Saved Searches Technology Tips and Stories Toodledo Toodledo Updates This is a search field with an auto-suggest feature attached. - There are no suggestions because the search field is empty. ![Toodledo comparison card](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-contact-pipeline-list-software-2026.png) ### [Best Contact and Pipeline List Software Compared (2026)](https://blog.toodledo.com/best-contact-and-pipeline-list-software-compared-2026) Oct 19, 2026, 1:26:03 PM Most small service teams do not need a CRM. They need a shared list: the prospects they are talking to, the clients they are onboarding, the referrals they owe a call, and the stage each one is at. The question is which kind of list management software fits a shared pipeline for a team of three to fifteen people, where nobody has the time to administer a sales system. This guide compares the main options, from task-list tools to lightweight CRMs to database builders, with the decision criteria that matter for small teams. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-contact-and-pipeline-list-software-compared-2026) ![Toodledo comparison card](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-task-apps-remote-law-firm-2026.png) ### [Best Task Apps for Remote Law Firm Collaboration (2026)](https://blog.toodledo.com/best-task-apps-for-remote-law-firm-collaboration-2026) Oct 19, 2026, 1:25:58 PM Remote and hybrid law firms run on deadlines that cannot slip and work that is split across attorneys, paralegals, and assistants who may never sit in the same room. A task app for that environment has a narrower job than a general project tool: show every person what is due on every matter, make it obvious who owns each step, and do it without a software administrator. This guide compares the best task management apps for remote law firm collaboration, with decision criteria written for small and mid-sized firms rather than legal-ops departments. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-task-apps-for-remote-law-firm-collaboration-2026) ![GTD for accounting and law firms - The Calm Firm](https://blog.toodledo.com/hubfs/calm-firm-blog-acct-law.jpg) ### [GTD for Accounting and Law Firms: Recurring Tasks That Run Themselves](https://blog.toodledo.com/gtd-for-accounting-and-law-firms-recurring-tasks-that-run-themselves) Oct 17, 2026, 11:53:44 AM The same GTD® method works in any firm, but accounting practices and law firms each have patterns worth borrowing. These playbooks are adapted from Chapter 10 of [The Calm Firm](https://info.toodledo.com/calm-firm-gtd-playbook?utm_source=toodledo-blog&utm_medium=content&utm_campaign=calm-firm-guide), our free playbook for professional service teams. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/gtd-for-accounting-and-law-firms-recurring-tasks-that-run-themselves) ![The two-minute rule and other ways to empty your inbox - The Calm Firm](https://blog.toodledo.com/hubfs/calm-firm-blog-two-minute.jpg) ### [The Two-Minute Rule and Other Ways to Empty Your Inbox Fast](https://blog.toodledo.com/the-two-minute-rule-and-other-ways-to-empty-your-inbox-fast) Oct 17, 2026, 11:53:00 AM Clarifying is where the thinking happens in GTD®. You take one item from the inbox, decide what it is and what to do about it, and give it a home. Then the next item. Nothing goes back into the inbox. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/the-two-minute-rule-and-other-ways-to-empty-your-inbox-fast) ![The GTD Weekly Review: a 13-step checklist - The Calm Firm](https://blog.toodledo.com/hubfs/calm-firm-blog-weekly-review.jpg) ### [The GTD Weekly Review: A 13-Step Checklist for Busy Professionals](https://blog.toodledo.com/the-gtd-weekly-review-a-13-step-checklist-for-busy-professionals) Oct 17, 2026, 11:52:22 AM The Weekly Review is the habit that makes everything else in GTD® work. Without it, lists drift out of date, people stop trusting them, and old habits of memory and email flags return within a month. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/the-gtd-weekly-review-a-13-step-checklist-for-busy-professionals) ![Set up Toodledo for GTD in one hour - The Calm Firm](https://blog.toodledo.com/hubfs/calm-firm-blog-setup.jpg) ### [How to Set Up GTD in Toodledo in 60 Minutes](https://blog.toodledo.com/how-to-set-up-gtd-in-toodledo-in-60-minutes) Oct 17, 2026, 11:51:44 AM The most important setup decision in any GTD® system is this: give every field one job, and never let two fields do the same job. Most messy task lists come from using folders, tags and contexts interchangeably until nobody knows where anything lives. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/how-to-set-up-gtd-in-toodledo-in-60-minutes) ![How to run GTD across your whole firm - The Calm Firm](https://blog.toodledo.com/hubfs/calm-firm-blog-pillar.jpg) ### [How to Run GTD Across Your Whole Firm (Not Just Your Own Inbox)](https://blog.toodledo.com/how-to-run-gtd-across-your-whole-firm-not-just-your-own-inbox) Oct 17, 2026, 11:51:05 AM Good firms rarely fail on expertise. They fail on follow-through: the client email nobody answered, the extension nobody tracked, the proposal that sat in a partner's head for three weeks. The cause is almost never laziness. It's a system problem. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/how-to-run-gtd-across-your-whole-firm-not-just-your-own-inbox) ![Small team collaborating around a shared task list without complex project management tools](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [Toodledo for Small Teams: Collaboration Without the Bloat](https://blog.toodledo.com/toodledo-small-teams-collaboration-without-bloat) Oct 15, 2026, 10:00:00 AM Your team has five people. You don't need a project management platform with Gantt charts, resource leveling, and a three-month onboarding process. You need a shared task list that everyone actually uses. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/toodledo-small-teams-collaboration-without-bloat) ![Toodledo comparison card](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-shared-pipeline-tools-small-teams-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best Shared Pipeline Tools for Small Teams Compared (2026)](https://blog.toodledo.com/best-shared-pipeline-tools-for-small-teams-compared-2026) Oct 13, 2026, 1:09:27 PM A "pipeline" for a small team is any list of things moving through stages: leads to closed deals, candidates to hires, client requests to delivered work, articles to published. Teams usually start with a spreadsheet, outgrow it when two people edit it at once, and then face a choice between a CRM that is more than they need and a task tool that was not built for stages. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-shared-pipeline-tools-for-small-teams-compared-2026) ![Toodledo comparison card](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-team-note-taking-software-search-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best Team Note-Taking Software Compared for Search (2026)](https://blog.toodledo.com/best-team-note-taking-software-compared-for-search-2026) Oct 13, 2026, 1:09:22 PM The test of team note-taking software is not how pleasant it is to write in. It is whether, six months later, a teammate can find the note from the client call in under ten seconds without knowing who wrote it or where it was filed. Search across shared notebooks is the feature that decides whether notes become team knowledge or private archaeology. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-team-note-taking-software-compared-for-search-2026) [1](https://blog.toodledo.com) [2](https://blog.toodledo.com/page/2) [3](https://blog.toodledo.com/page/3) [4](https://blog.toodledo.com/page/4) [5](https://blog.toodledo.com/page/5) ### Let's stay in touch! [Follow us on Facebook](https://www.facebook.com/Toodledo/) [Follow us on LinkedIn](https://www.linkedin.com/company/toodledo) [Follow us on Twitter](https://twitter.com/toodledo)