--- title: Toodledo Blog description: The latest news on Toodledo. Stay up to date on what's happening within the Toodledo community. Introduction of new features and capabilities. --- [![toodledo\_logo (1)](https://blog.toodledo.com/hs-fs/hubfs/toodledo_logo%20(1).jpg?width=1000&height=162&name=toodledo_logo%20(1).jpg "toodledo_logo (1)")](https://www.toodledo.com) Open main menu Close main menu - [Home](https://www.toodledo.com/) - [Products](https://www.toodledo.com/) - [Pricing](https://www.toodledo.com/pricing.php) - [Blog](https://blog.toodledo.com/) - [Company](https://www.toodledo.com/info/contact.php) # Toodledo Blog Select Category basic project management software comparison customer success Email GTD Guest post Guides habits How We Built This Management Software Mobile Apps news Productivity Project Management Software Reminders Repeat Tasks Saved Searches Technology Tips and Stories Toodledo Toodledo Updates This is a search field with an auto-suggest feature attached. - There are no suggestions because the search field is empty. ### [GTD for Accounting and Law Firms: Recurring Tasks That Run Themselves](https://blog.toodledo.com/gtd-for-accounting-and-law-firms-recurring-tasks-that-run-themselves) Oct 17, 2026, 11:53:44 AM The same GTD® method works in any firm, but accounting practices and law firms each have patterns worth borrowing. These playbooks are adapted from Chapter 10 of [The Calm Firm](https://info.toodledo.com/calm-firm-gtd-playbook?utm_source=toodledo-blog&utm_medium=content&utm_campaign=calm-firm-guide), our free playbook for professional service teams. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/gtd-for-accounting-and-law-firms-recurring-tasks-that-run-themselves) ### [The Two-Minute Rule and Other Ways to Empty Your Inbox Fast](https://blog.toodledo.com/the-two-minute-rule-and-other-ways-to-empty-your-inbox-fast) Oct 17, 2026, 11:53:00 AM Clarifying is where the thinking happens in GTD®. You take one item from the inbox, decide what it is and what to do about it, and give it a home. Then the next item. Nothing goes back into the inbox. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/the-two-minute-rule-and-other-ways-to-empty-your-inbox-fast) ### [The GTD Weekly Review: A 13-Step Checklist for Busy Professionals](https://blog.toodledo.com/the-gtd-weekly-review-a-13-step-checklist-for-busy-professionals) Oct 17, 2026, 11:52:22 AM The Weekly Review is the habit that makes everything else in GTD® work. Without it, lists drift out of date, people stop trusting them, and old habits of memory and email flags return within a month. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/the-gtd-weekly-review-a-13-step-checklist-for-busy-professionals) ### [How to Set Up GTD in Toodledo in 60 Minutes](https://blog.toodledo.com/how-to-set-up-gtd-in-toodledo-in-60-minutes) Oct 17, 2026, 11:51:44 AM The most important setup decision in any GTD® system is this: give every field one job, and never let two fields do the same job. Most messy task lists come from using folders, tags and contexts interchangeably until nobody knows where anything lives. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/how-to-set-up-gtd-in-toodledo-in-60-minutes) ### [How to Run GTD Across Your Whole Firm (Not Just Your Own Inbox)](https://blog.toodledo.com/how-to-run-gtd-across-your-whole-firm-not-just-your-own-inbox) Oct 17, 2026, 11:51:05 AM Good firms rarely fail on expertise. They fail on follow-through: the client email nobody answered, the extension nobody tracked, the proposal that sat in a partner's head for three weeks. The cause is almost never laziness. It's a system problem. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/how-to-run-gtd-across-your-whole-firm-not-just-your-own-inbox) ![Small team collaborating around a shared task list without complex project management tools](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [Toodledo for Small Teams: Collaboration Without the Bloat](https://blog.toodledo.com/toodledo-small-teams-collaboration-without-bloat) Oct 15, 2026, 10:00:00 AM Your team has five people. You don't need a project management platform with Gantt charts, resource leveling, and a three-month onboarding process. You need a shared task list that everyone actually uses. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/toodledo-small-teams-collaboration-without-bloat) ![Toodledo comparison card](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-shared-pipeline-tools-small-teams-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best Shared Pipeline Tools for Small Teams Compared (2026)](https://blog.toodledo.com/best-shared-pipeline-tools-for-small-teams-compared-2026) Oct 13, 2026, 1:09:27 PM A "pipeline" for a small team is any list of things moving through stages: leads to closed deals, candidates to hires, client requests to delivered work, articles to published. Teams usually start with a spreadsheet, outgrow it when two people edit it at once, and then face a choice between a CRM that is more than they need and a task tool that was not built for stages. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-shared-pipeline-tools-for-small-teams-compared-2026) ![Toodledo comparison card](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-team-note-taking-software-search-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best Team Note-Taking Software Compared for Search (2026)](https://blog.toodledo.com/best-team-note-taking-software-compared-for-search-2026) Oct 13, 2026, 1:09:22 PM The test of team note-taking software is not how pleasant it is to write in. It is whether, six months later, a teammate can find the note from the client call in under ten seconds without knowing who wrote it or where it was filed. Search across shared notebooks is the feature that decides whether notes become team knowledge or private archaeology. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-team-note-taking-software-compared-for-search-2026) ![Toodledo comparison card](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-list-management-software-gtd-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [GTD,](https://blog.toodledo.com/tag/gtd) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best List Management Software for GTD Workflows (2026)](https://blog.toodledo.com/best-list-management-software-for-gtd-workflows-2026) Oct 13, 2026, 1:09:16 PM A GTD system is really five kinds of list: next actions, projects, waiting-for, someday/maybe, and reference. Most people end up with the actions in one app, the reference material in another, ideas in a notes app and the reading list in a browser tab. Every extra app is a place something can be lost, and every hop between them costs attention. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-list-management-software-for-gtd-workflows-2026) ![Toodledo comparison card](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-gtd-team-productivity-platforms-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [GTD,](https://blog.toodledo.com/tag/gtd) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best GTD Team Productivity Platforms Compared (2026)](https://blog.toodledo.com/best-gtd-team-productivity-platforms-compared-2026) Oct 13, 2026, 1:09:11 PM Getting Things Done works because every commitment lives in one trusted system, sorted by context, with a clear next action and a weekly review that keeps it honest. That is easy for one person and surprisingly hard for a team: most team platforms are built around projects and boards, not contexts and next actions, so GTD practitioners end up running a personal system on the side and copying tasks across. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-gtd-team-productivity-platforms-compared-2026) [1](https://blog.toodledo.com) [2](https://blog.toodledo.com/page/2) [3](https://blog.toodledo.com/page/3) [4](https://blog.toodledo.com/page/4) [5](https://blog.toodledo.com/page/5) ### Let's stay in touch! [Follow us on Facebook](https://www.facebook.com/Toodledo/) [Follow us on LinkedIn](https://www.linkedin.com/company/toodledo) [Follow us on Twitter](https://twitter.com/toodledo)