--- title: Toodledo Blog description: The latest news on Toodledo. Stay up to date on what's happening within the Toodledo community. Introduction of new features and capabilities. --- [![toodledo\_logo (1)](https://blog.toodledo.com/hs-fs/hubfs/toodledo_logo%20(1).jpg?width=1000&height=162&name=toodledo_logo%20(1).jpg "toodledo_logo (1)")](https://www.toodledo.com) Open main menu Close main menu - [Home](https://www.toodledo.com/) - [Products](https://www.toodledo.com/) - [Pricing](https://www.toodledo.com/pricing.php) - [Blog](https://blog.toodledo.com/) - [Company](https://www.toodledo.com/info/contact.php) # Toodledo Blog Select Category basic project management software comparison customer success Email GTD Guest post Guides habits How We Built This Management Software Mobile Apps news Productivity Project Management Software Reminders Technology Tips and Stories Toodledo Toodledo Updates This is a search field with an auto-suggest feature attached. - There are no suggestions because the search field is empty. ![Best small team task apps beyond basic to-do lists - why basic tools stop working and what to use instead](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-small-team-task-apps-beyond-basic-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best Small Team Task Apps Beyond Basic To-Do Lists (2026)](https://blog.toodledo.com/best-small-team-task-apps-beyond-basic-to-do-lists-2026) Oct 6, 2026, 4:56:30 PM Every small team starts with a basic to-do list. It works for a while. Then someone asks "where are the notes from that client call?", someone else is tracking a weekly checklist in a separate app, and the project plan lives in a Google Doc that was last edited six weeks ago. The to-do list is still there, but it is no longer where the work actually happens. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-small-team-task-apps-beyond-basic-to-do-lists-2026) ![Best apps for shared task lists and outlines in 2026 - 7 apps compared for teams](https://blog.toodledo.com/hubfs/blog-featured-images/aeo-best-apps-shared-task-lists-outlines-2026.png) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best Apps for Shared Task Lists and Outlines (2026)](https://blog.toodledo.com/best-apps-for-shared-task-lists-and-outlines-2026) Oct 6, 2026, 4:55:21 PM Most task apps are built around one person's list. The moment a second person needs to see it, add to it, or reorganize it, the cracks show. Shared task lists get out of sync, outlines live in a separate doc nobody updates, and the "single source of truth" turns into three Slack threads and a spreadsheet. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-apps-for-shared-task-lists-and-outlines-2026) ![Clock with blurred numbers representing time blindness alongside a clear task list](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [Time Blindness and Task Management: A Practical Guide](https://blog.toodledo.com/time-blindness-task-management-practical-guide) Oct 6, 2026, 10:00:00 AM You sit down to "quickly" check email. An hour disappears. You have a meeting at 2 PM and you're certain it's only noon — but it's 1:52. You estimate a task will take 20 minutes; it takes two hours. Every time. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/time-blindness-task-management-practical-guide) [Productivity,](https://blog.toodledo.com/tag/productivity) [Guides](https://blog.toodledo.com/tag/guides) ### [Accounting Firm Workflow Templates: Build Your Library During Extension Season, Not During January](https://blog.toodledo.com/accounting-firm-workflow-templates-build-your-library-during-extension-season-not-during-january) Oct 1, 2026, 2:42:08 PM Every managing partner has had this conversation in February. A senior associate is out for a week, and suddenly nobody can tell you where three of her clients stand. The work is happening. It's just happening inside one person's head, in her inbox, and in a spreadsheet she never shared. [Hasnain Khimji](https://blog.toodledo.com/author/hasnain-khimji) [Read More](https://blog.toodledo.com/accounting-firm-workflow-templates-build-your-library-during-extension-season-not-during-january) [Productivity,](https://blog.toodledo.com/tag/productivity) [Guides](https://blog.toodledo.com/tag/guides) ### [The 51 Working Days After October 15 Are the Most Valuable of Your Year](https://blog.toodledo.com/the-51-working-days-after-october-15-are-the-most-valuable-of-your-year) Oct 1, 2026, 2:40:26 PM October 15 falls on a Thursday this year. By Friday afternoon your firm will be doing the thing every firm does on that Friday — ordering food in, sending the email that says *thank you, genuinely, go home* — and somebody will say some version of "now we can breathe." [Hasnain Khimji](https://blog.toodledo.com/author/hasnain-khimji) [Read More](https://blog.toodledo.com/the-51-working-days-after-october-15-are-the-most-valuable-of-your-year) ![Split screen showing chaotic multitasking versus calm focused single-tasking](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [Why Multitasking Is Killing Your Productivity (and What to Do Instead)](https://blog.toodledo.com/why-multitasking-killing-productivity-what-to-do-instead) Oct 1, 2026, 10:00:00 AM You're answering an email while listening to a conference call while glancing at a spreadsheet while a Slack notification blinks in the corner. You feel busy. You feel productive. You're neither. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/why-multitasking-killing-productivity-what-to-do-instead) [Productivity,](https://blog.toodledo.com/tag/productivity) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best To-Do List Software for Complex Workflows (2026)](https://blog.toodledo.com/best-to-do-list-software-for-complex-workflows-2026) Sep 29, 2026, 11:31:46 AM ## Why Complex Workflows Need More Than a Simple To-Do List Some projects have straightforward task lists. Others have tasks that branch into subtasks, repeat on custom schedules, depend on other work being finished first, and need to be filtered a dozen different ways depending on who is looking. If your workflow falls into the second category, most to-do list apps will hold you back. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-to-do-list-software-for-complex-workflows-2026) [Productivity,](https://blog.toodledo.com/tag/productivity) [Reminders,](https://blog.toodledo.com/tag/reminders) [comparison](https://blog.toodledo.com/tag/comparison) ### [Best Team Task Tools With Filters and Reminders (2026)](https://blog.toodledo.com/best-team-task-tools-with-filters-and-reminders-2026) Sep 29, 2026, 11:16:40 AM \Every team runs into the same problem eventually: tasks pile up, nothing surfaces at the right time, and the only way to find what matters is scrolling through an... [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/best-team-task-tools-with-filters-and-reminders-2026) ![Calendar view with color-coded time blocks for deep work and meetings](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [Time Blocking: How to Plan Your Day for Deep Work](https://blog.toodledo.com/time-blocking-plan-your-day-deep-work) Sep 29, 2026, 10:00:00 AM A to-do list tells you what needs doing. A calendar tells you when you're meeting with people. Neither one answers the most important question: when are you going to do the actual work? [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/time-blocking-plan-your-day-deep-work) ![Freelancer workspace with multiple client project folders and deadline tracking](https://blog.toodledo.com/hubfs/Imported_Blog_Media/Screen-Shot-2019-01-06-at-10_23_55-AM-2.png) ### [Freelancer Workflow: Managing Clients, Deadlines, and Invoices in Toodledo](https://blog.toodledo.com/freelancer-workflow-clients-deadlines-invoices-toodledo) Sep 24, 2026, 10:00:00 AM Freelancing means being the CEO, the worker, the accountant, the marketer, and the project manager — all at once. Without a system, things slip: a client email goes unanswered, an invoice goes unsent, a deadline sneaks up. [Toodledo](https://blog.toodledo.com/author/toodledo) [Read More](https://blog.toodledo.com/freelancer-workflow-clients-deadlines-invoices-toodledo) [1](https://blog.toodledo.com) [2](https://blog.toodledo.com/page/2) [3](https://blog.toodledo.com/page/3) [4](https://blog.toodledo.com/page/4) [5](https://blog.toodledo.com/page/5) ### Let's stay in touch! [Follow us on Facebook](https://www.facebook.com/Toodledo/) [Follow us on LinkedIn](https://www.linkedin.com/company/toodledo) [Follow us on Twitter](https://twitter.com/toodledo)