If you’ve been using Ultimate To-Do List (UTL) and you’re looking for something more powerful, more actively developed, and built for how people actually work in 2026 — you’re in the right place.
Whether UTL is sunsetting features you rely on or you’ve simply outgrown it, this guide walks you through everything you need to make a smooth switch to Toodledo.
Why UTL Users Are Switching
UTL served its purpose well for years, but the productivity landscape has changed. Users tell us they’re switching for a few key reasons:
Active development: Toodledo is under new ownership with a dedicated team shipping updates regularly. No more wondering if your task manager will still be around next year.
Flexibility without complexity: Toodledo gives you custom fields, subtasks, advanced repeating tasks, and folder-based organization — without the bloat. You build the system that fits your brain, not the other way around.
Cross-platform sync: Web, iOS, Android, and a robust API. Your tasks follow you everywhere, and third-party integrations mean Toodledo fits into your existing workflow.
Feature Comparison: UTL vs. Toodledo
Here’s how the two stack up on the features that matter most:
Task organization: UTL offers basic lists and categories. Toodledo gives you folders, contexts, tags, goals, and locations — letting you slice your task list in whatever way makes sense for your workflow.
Subtasks: UTL has limited subtask support. Toodledo supports full parent-child task hierarchies, so you can break big projects into structured, trackable steps.
Recurring tasks: This is where Toodledo really shines. Advanced recurrence patterns — “every other Wednesday,” “first Monday of the month,” “3 days after completion” — handle the real-world complexity that simpler tools can’t.
Custom fields: Toodledo lets you add custom fields to tasks, giving you the ability to track data that matters to your specific workflow — project codes, clients, energy levels, whatever you need.
Notes and attachments: Rich text notes on every task mean your context travels with your to-dos, not buried in a separate app.
How to Migrate Your Data
Switching doesn’t mean starting from scratch. Here’s the migration path:
Step 1: Export from UTL. Most UTL setups allow CSV export. Export your task list with as many fields as possible — title, due date, priority, notes, and any categories.
Step 2: Prepare your CSV. Map your UTL columns to Toodledo’s import format. Toodledo accepts CSV imports with fields for title, folder, context, priority, due date, tags, notes, and more.
Step 3: Import into Toodledo. Use Toodledo’s CSV import tool (available under Settings > Import). Map your columns, preview the import, and confirm. Your tasks will appear with all their metadata intact.
Step 4: Organize and customize. Once your data is in, take 20 minutes to set up folders, adjust priorities, and configure your preferred view. This is where Toodledo’s flexibility really pays off — you can rebuild your UTL workflow or upgrade it entirely.
What You’ll Notice on Day One
Users who switch from UTL consistently tell us about a few “aha” moments:
Saved searches are a game-changer. Create complex filters once, save them, and access your custom views instantly. “Show me all high-priority tasks due this week in the Marketing folder” becomes a one-click operation.
The keyboard shortcuts speed everything up. Power users love how fast they can navigate, create, and manage tasks without touching the mouse.
It just works across devices. Real-time sync means you can capture a task on your phone and see it on your desktop seconds later — no manual refresh required.
Ready to Make the Switch?
The transition is easier than you think, and most users are fully up and running within a day. If you’ve been putting it off, there’s no better time than now.
Try Toodledo free and see the difference for yourself. And if you need help with migration, our support team is here to walk you through it.
