Microsoft To Do is free, ties tightly into the Office ecosystem, and works on every platform. Toodledo is a power-user tool with 20 years of GTD heritage. Both are cross-platform. They serve different users.
Where Microsoft To Do Wins
Office integration. Outlook flagged emails appear in To Do automatically. Teams tasks sync. If you live in Microsoft 365, that integration is genuinely useful.
Free, no upgrades. No paid tier — everything is free. Toodledo’s full feature set requires Standard ($3.99/mo) or Plus ($5.99/mo).
Polished mobile. Microsoft’s mobile apps are clean, fast, and work offline well.
Where Toodledo Wins
GTD support. Native Context and Status fields. Microsoft To Do has neither — it’s a list-based tool.
Saved searches. Persistent smart lists in your sidebar. To Do has “Smart Lists” but they’re system-defined, not user-built.
Configurable Hotlist. User-defined rules. To Do’s “My Day” is manually curated each morning.
API access. Toodledo has a documented public API. Microsoft To Do does not (Graph API exists but is enterprise-focused).
Bottom Line
Live in Microsoft 365 and want a free task manager that integrates with Outlook? Microsoft To Do is excellent. Run a serious GTD system or want power-user depth? Toodledo. Toodledo forum users include several Microsoft 365 admins who run both for different purposes.
Try Toodledo free → toodledo.com/subscribe
Read the docs → toodledo.com/info/index.php
Join the conversation → toodledo.com/forums
