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Toodledo vs Remember The Milk (2026): Two Veteran Task Managers Compared
Short answer: Remember The Milk and Toodledo are two of the longest-running web task managers, and both reward people who like searching and filtering their lists. Remember The Milk is a clean, tag-and-list task manager with powerful Smart Lists and good email and calendar integrations. Toodledo goes deeper on task structure, with native contexts, a status field, start dates, goals and location reminders, and it adds notes, outlines, custom lists and habits. Choose Remember The Milk for a simpler list with excellent search. Choose Toodledo for GTD-style depth and an all-in-one productivity account.
At a glance
| Toodledo | Remember The Milk | |
|---|---|---|
| Organization | Folders, contexts, tags, goals, status | Lists, tags, locations |
| Saved views | Saved searches with AND/OR logic across 14 attributes | Smart Lists with search operators |
| GTD fields | Native contexts, 10-state status, start dates | Tags and start dates; status via tags |
| Quick entry | Smart Add with prefixes | Smart Add with natural language |
| Repeating tasks | From due date or completion date | Every / after patterns |
| Reminders | Email, push and location | Email, mobile and other channels |
| Prioritization helpers | Hotlist, Scheduler, star, priority | Priority levels |
| Beyond tasks | Notes, Outlines, Lists, Habits | Task notes |
| Sharing | Share tasks, lists, outlines with view/assign/edit per person | Shared lists; unlimited on Pro |
| Pricing | Free; Standard $3.99/mo, Plus $5.99/mo billed annually | Free; Pro about $40 to $50/yr |
Competitor pricing is based on published rates as of November 2026 and may change; check each vendor for current prices.
Where Remember The Milk is the better choice
- You want a simple list with powerful search. Smart List operators are flexible and fast for people comfortable with query syntax.
- Integrations. Long-standing add-ons for Gmail, Outlook and calendars.
- A lighter interface. Fewer fields to ignore.
Where Toodledo is the better choice
- GTD out of the box. Contexts, statuses (next action, waiting, someday and more) and start dates are real fields, not tag conventions.
- Deciding what to do next. The Hotlist surfaces important work; the Scheduler picks the best task for the time you have.
- Location reminders on the mobile apps.
- One account for everything. Notes, unlimited-depth outlines, custom multi-column lists and habit tracking.
- Permissions for small teams. View, assign or edit per collaborator.
Verdict
Both are mature, reliable tools. If you mostly need a fast list and love search operators, Remember The Milk is a great fit. If you want GTD structure, prioritization helpers and notes, outlines, lists and habits in one place, choose Toodledo. Start free.
Frequently asked questions
Is Toodledo a good Remember The Milk alternative?
Yes. Both are long-running web task managers with tags, smart search and sync. Toodledo adds native contexts, a ten-state status field, start dates, goals, location reminders, a Hotlist and Scheduler, plus notes, outlines, custom lists and habits in the same account.
Which has better saved searches, Toodledo or Remember The Milk?
Both are strong. Remember The Milk Smart Lists use a search-operator language. Toodledo saved searches combine any of its 14 task attributes with AND/OR logic through a form, which many users find easier to build and edit.
Can I share lists in both apps?
Yes. Remember The Milk shares lists with other users, with unlimited sharing on Pro. Toodledo shares tasks, lists and outlines with collaborators, with view, assign or edit permission per person; Standard includes 1 collaborator, Plus up to 5, and Toodledo for Business covers whole teams.
How much do Toodledo and Remember The Milk cost?
Both have free plans. Remember The Milk Pro is an annual subscription of roughly $40 to $50 a year. Toodledo Standard is $3.99 a month billed annually and Plus is $5.99 a month billed annually.
