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Toodledo vs OmniFocus (2026): GTD on Every Platform vs Apple-Only Power
Short answer: OmniFocus is the deepest single-user GTD app for Apple devices, with nested projects, perspectives, defer dates and a review mode. Toodledo is a cross-platform GTD-friendly task manager with native contexts, a status field, start dates, saved searches and task sharing, plus notes, outlines, lists and habits. Choose OmniFocus if you are all-in on Apple and work alone. Choose Toodledo if you need web and Android, want to share with colleagues, or want a free plan.
At a glance
| Toodledo | OmniFocus 4 | |
|---|---|---|
| Platforms | Web, iOS, Android | Mac, iPhone, iPad, Apple Watch, Vision Pro; web with subscription |
| Contexts | Native field | Tags |
| Start / defer dates | Yes | Yes |
| Status (next, waiting, someday) | Native 10-state status field | Via tags and perspectives |
| Saved views | Saved searches with AND/OR logic | Perspectives (Pro) |
| Project depth | Folders, one level of subtasks, unlimited-depth Outlines | Unlimited nested projects and action groups |
| Weekly review | Saved searches you define | Built-in Review mode |
| Collaboration | Share tasks, lists and outlines with colleagues | None (single user) |
| Notes, lists, habits | Built in | Task notes only |
| Pricing | Free; Standard $3.99/mo billed annually | About $9.99/mo or $99.99/yr, or one-time Standard/Pro license |
Competitor pricing is based on published rates as of November 2026 and may change; check each vendor for current prices.
Where OmniFocus is the better choice
- Deep project hierarchies. Nest action groups as deep as you like, with sequential or parallel ordering.
- Perspectives and review. Custom perspectives and a dedicated review mode are best in class.
- Apple polish. Native apps across every Apple device, including the Watch.
Where Toodledo is the better choice
- You use Windows, Linux, Chromebook or Android. Toodledo's full web app and Android app cover them.
- You share work. Share tasks, lists and outlines with colleagues, with view, assign or edit permission per person.
- Contexts and status as real fields. Filter "next action AND @calls AND due this week" in one saved search.
- More than tasks. Notes, outlines, custom lists and habits in the same account.
- Cost. A free plan and lower paid plans.
Verdict
Choose OmniFocus if you are a solo GTD practitioner on Apple devices who wants the deepest project structure. Choose Toodledo if you need GTD on any platform, want to share tasks, or want notes, outlines and habits alongside your lists. See GTD with Toodledo or start free.
Frequently asked questions
Is Toodledo a good OmniFocus alternative?
Yes, especially if you need Windows, Android or a full web app, or want to share tasks with colleagues. Toodledo has contexts, start dates, a status field, saved searches and repeat-from-completion. OmniFocus has deeper project nesting, perspectives and review mode, but runs only on Apple devices (plus a web version with a subscription).
Does OmniFocus work on Windows or Android?
OmniFocus has native apps only for Apple devices. OmniFocus for the Web, available with a subscription, can be used in a browser on other computers. There is no Android app.
Which is better for GTD, Toodledo or OmniFocus?
Both are strong GTD tools. OmniFocus has deeper project hierarchies, perspectives and a built-in review mode. Toodledo has native contexts, a ten-state status field, start dates, saved searches and works on web, iOS and Android, and adds sharing for teams.
How much does OmniFocus cost compared with Toodledo?
OmniFocus 4 is about $9.99 a month or $99.99 a year by subscription, or a one-time Standard or Pro license. Toodledo has a free plan, and Standard is $3.99 a month billed annually.
