---
title: "The GTD Weekly Review in Toodledo: A Complete 30-Minute Setup"
description: How to run David Allen's GTD weekly review in Toodledo — saved searches, statuses, and a recurring checklist that makes the habit stick.
---

[Toodledo Blog](https://blog.toodledo.com)

# [The GTD Weekly Review in Toodledo: A Complete 30-Minute Setup](https://blog.toodledo.com/weekly-review-toodledo-gtd)

 Written by [Toodledo](https://blog.toodledo.com/author/toodledo) | Jul 30, 2026, 5:09:08 PM

Ask long-term GTD practitioners which habit actually keeps the system alive and the answer is boringly unanimous: the weekly review. It's also the habit most people drop first. Here's a complete Toodledo setup that makes the review a 30-minute checklist instead of an act of willpower — using statuses, saved searches, and one recurring task.

## Why reviews die (and the fix)

Reviews die when they're vague ("look over the system") or long (90 unstructured minutes). The fix is a fixed checklist working through pre-built views — you don't decide what to look at; you open the next saved search on the list. Structure beats resolve. (More on the general habit: [the weekly review habit](https://blog.toodledo.com/weekly-review-habit).)

## One-time setup (20 minutes)

**1. Use GTD statuses.** Toodledo's status field maps to GTD out of the box: Next Action, Active, Planning, Waiting, Someday, plus Reference for non-actionable keepers. Start tagging tasks as you touch them; don't backfill.

**2. Build five saved searches:**

- *Inbox to process* — no folder, no context, or no status: everything you captured but never filed.
- *Next actions* — status Next Action, not completed, grouped by context.
- *Waiting on* — status Waiting: everything delegated or blocked, with how long it's been sitting.
- *Someday/Maybe* — status Someday: the parked list, reviewed weekly so it stays trustworthy.
- *Stalled* — no due date, no start date, not Someday: tasks quietly going nowhere. This search is the review's conscience.

**3. Create the review itself as a recurring task** — "Weekly Review", every Friday (or Sunday), with the checklist below pasted into the task note so it travels with you.

## The 30-minute checklist

1. **Get to zero inbox (8 min).** Open *Inbox to process*. Every item gets a status, a context, and a date — or gets deleted. Two-minute items: just do them.
2. **Chase the waiting (5 min).** Open *Waiting on*. Anything sitting more than a week gets a nudge task for Monday morning.
3. **Confront the stalled (5 min).** Open *Stalled*. Each item: schedule it, break it down (this is where [subtasks](https://blog.toodledo.com/5-ways-toodledo-pro-supercharges-your-workflow) earn their keep), demote it to Someday, or delete it with honors.
4. **Sweep Someday (4 min).** Anything whose time has come gets promoted to Next Action with a start date. The rest stays parked, guilt-free.
5. **Look at the week ahead (5 min).** Calendar plus *Next actions*: does every commitment have a task? Does Monday have an obvious first move?
6. **Close the loop (3 min).** Mark the review done — recurrence schedules next week's automatically. That's the whole trick: the system reminds you to maintain the system.

## Making it stick

Anchor it to an existing rhythm (Friday wrap-up or Sunday evening), protect the same 30 minutes, and let the checklist carry you on the weeks you don't feel like it — those are the weeks it matters. Miss a week? Run the same checklist; it just takes ten minutes longer. The system forgives.

Everything above works on Toodledo's [free plan](https://www.toodledo.com/subscribe). Build the five searches once, and the review stops being a discipline and becomes a route.

[View full post](https://blog.toodledo.com/weekly-review-toodledo-gtd)

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